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  1. MEETING COMMENCED: 2:25pm

  2. ATTENDANCE
    • Members Present

      • Helen Donaldson (Regional Co-ordinator)
      • Carolyn Baird (Deputy Regional Co-ordinator)
      • Marc Walters (Ordinary Member)
      • Chris Baird (Ordinary Member)
      • Ross Slade (Ordinary Member)

      Apologies

      • (Ross said he's sorry.)

  3. PREVIOUS MINUTES
  4. Minutes of meeting held on June 22, 2008

    Helen moved that the minutes be accepted.
    Seconded by Carolyn.

  5. BUSINESS ARISING FROM MINUTES
  6. Electricity Costs

      Household electricity bills were higher, but not as a result of APANA usage. With household powering down somewhat, costs should be lower this quarter.

      Calculations by sysadmin work out at around $110 per quarter for APANA equipment.

      Carolyn advised that next weekend arrangements had been made to install a new electrical circuit solely for APANA's use. Carolyn will pay for this work.

      As the payment for extra powerpoints/circuit is not being charged to APANA, the motion was put to leave the electricity imbursement at $120 per quarter.

      Moved by Ross
      Seconded by Helen, passed unanimously.

  7. PRESENTATION OF REPORTS
  8. Financial

      Surplus is largely due to member donations and Internode credits - credits will be applied to next Internode bill which therefore will be greatly reduced.

      Two overdue member's fees - usually late payers though.

      MC is trying to negotiate reducing the number of ECN ports; may result in reduced cost.

      Without donations/rebates, estimated monthly deficit would be $9.20, however it is likely that Hunter will continue to achieve a small surplus over the next 18 months. Worst case scenario will be a $200 deficit in 2009, but this unlikely to eventuate.

      No need to increase fees at this juncture.

    Membership

      Four people on dialins; are on two lines. No more lines can be dropped.

    Expenditure

      Nothing to report

    Contacts with Members

      Still regular; still being called to check machines.

    System Administrator's Report

      Still doing regular backups

      There have been issues with the internet connection being down for 10 hours at a time. This is happening once every two months. Issues have not been tied to weather. Issue is probably with exchange, but may be with modem itself.

      Consolidation - no progress; issue with Giles not being a modern Pentium 4 as required. Not a major hassle. Consolidation = dead project.

      Russian spammers - see Business Arising for more details.

    Moved by Marc.
    Seconded by Carolyn.

  9. BUSINESS ARISING FROM REPORTS
    • Ten hour outage; nobody noticed.

      Spam filter overhauled; added more rules, blocking Russian, Singapore and UAE emails due to trouble with Russian spammers.

  10. GENERAL BUSINESS
  11. In September, a decision was made by Carolyn Baird and Chris Baird to remove the bootscript from the system.

  12. NEXT MEETING
    • ARGM to coincide with next RC meeting

      Next RC Meeting - February 1st 2009

  13. MEETING CLOSED: 3.20pm