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  1. Meeting opened at 2.23 pm

  2. Members Present:

    • Marc Walters (committee)
    • Helen Donaldson (committee)
    • Peter Freye (committee)
    • Laura Seabrook (committee)
    • Carolyn Baird (admin)

  3. Visitors:

    • None

  4. Apologies:

    • Ross Slade
    • Ian Sampson

  5. Minutes of the previous committee Meeting

      RM for December 7, 2003 were circulated.

    Motion that minutes read and confirmed by Peter Freye
    Seconded by Laura Seabrook
    Motion Carried.

  6. Business arising from previous minutes:

      Peter Freye indcated that he will have to speak to Chris Baird, regarding the website status.

  7. Regional Report:

    • Financial Status

      Current balance: $717

      The NetCentral setup fee of $199 has been paid.

      Carolyn indicated that the change to NetCentral will provide APANA Hunter with significant savings on monthly ISP fees.

    • Equipment status and function

      The CPU fan in Cray (Socket7 Pentium) has died. The CPU fan in Bombadil is on its last legs. Replacement fans are required.

    • Membership

      45, up 1 from last RC meeting.

    • Complaints

      A number of issues regarding accessibility of Hunter's web pages were reported by Laura Seabrook, Eloise, Francis, Elizabeth Glazebrook, Billy O' Brien. Elizabeth's connection problems were in part solved by Carolyn adjusting some file access permission/ownership settings. The machines owned by Elizabeth and Billy had problems that were fixed or alleviated to some extent by the ever capable Carolyn, Chris and Helen.

      A number of modems are experiencing problems and will require replacement. The Roadster, 2 Acers and the Chilli.

    • Expenditure

      $199 for NetCentral setup. NetCentral has allowed a fee-free period to the end of January due to the anticipated initial setup and connection configuration issues that we will experience.

    • OH&S

      Laura said that everything seemed fine, and commented favourably on the novel "pot-plant" leak solution in the hub room.

      Motion that the report be received by Peter Freye.
      Seconded by Helen Donaldson.
      Motion Carried.

  8. System Administrator's Report


      Carolyn said that the NetCentral connection was excellent, however, some incoming mail to Cas' account was being delayed due to configuration issues that are being worked on.

  9. Business arising from reports

      Due to the improved financial situation, it was decided that the region can afford some new modems. Peter was asked to determine if he could source four new NetComm 56K modems at a reasonable price of $175 or less.

      If this is not possible, then other sources will be used, with purchases spread out over several months., with the replacement starting with the Roadster, currently used for the NetCentral link, then the dialins.

  10. General Business

    • Access fee changes for Carolyn and Helen

      It was voted to change the access for Carolyn from Ethernet to UUCP plus Mail Only due to her use of the IDL wireless link instead of the Ozemail one. The committee also voted to change Helen's access from Family Member to Mail Only for the same reason.

      Motion: That the membership fee for Carolyn Baird be changed from Ethernet to UUCP plus Mail Only.
      Put forward by Marc
      Seconded by Peter
      Motion Carried

      Motion: That the membership fee for Helen Donaldson be changed from Family Member to Mail Only.
      Put forward by Marc
      Seconded by Ian
      Motion Carried

    • Fee Structure Review

        Fees to remain as they are at present. After the modem purchases another fee review wil be held, with the possibility of a fee reduction.

    • NetCentral Changeover

        Chris will provide a report on any issues encountered during the changeover.

        Carolyn asked Peter to find out if it was possible for the transparent proxying to be removed for her machines so that she could access national's machine directly (the only way it can be accessed to upload files to it). Carolyn also supplied Peter with some source IP addresses for the porn spam she'd received and asked him if NetCentral could block any further such emails coming from those sites. Peter was also asked to enquire if NetCentral would help try to speed up the pickup of our routing with Telstra, Optus and/or SPTel.

    • Modem Issues

      These were dealt with in Business Arising.

  11. Next meeting

    The next meeting was set for April 4, 2pm.

  12. Meeting officially finished at 4.45 pm.

    (completed by Marc on 1/2/2004)