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Meeting held at the home of Carolyn Baird.

  1. Meeting declared opened at 2.25pm.

  2. Members Present:

    • Carolyn Baird
    • Ross Slade
    • Peter Longworth
    • Andrew Glazebrook
    • Marc Walters

  3. Apologies:

    • Lynette Chant

  4. Minutes of January 21st, 2001 Regional Meeting: A printed copy of the previous minutes was circulated and read by all present. Andrew approved the minutes. Seconded by Ross. Accepted unanimously.

  5. Regional Report: A copy of the Co-ordinator's report for March, copies of Telstra's February and March accounts and the Hunter Region's current financial summary, financial statement for the year to date and financial forecast to June 2002 were circulated.

    MARCH REGIONAL CO-ORDINATOR'S REPORT:

    • Finances:

      The financial situation in the region is slowly improving due to most members paying their fees promptly and/or in advance and the addition of three new members since the last meeting. Unfortunately as the financial report shows we will continue to have cashflow problems at least until August unless we can signup more new members (between 4 and 8).

    • Equipment:

      As all members are aware the situation with wet phone lines has created multiple problems for everyone in the past 2 months. None more so than at the hub. Eight separate fault reports were lodged with Telstra in the month from February 5th involving 12 of the 17 lines connected to our MDF. All were temporarily fixed by switching pairs until Telstra ran out of good pairs and finally had to dig the cable out of the drain and carry out a temporary fix on it. Since then all the lines into the hub have been reasonable - not perfect, but at least useable in the short term.

      I've heard nothing more from the TIO or Telstra regarding the replacement of the cable in the past 2 weeks. The TIO apparently is still trying to decide if APANA is the 'end-user' or not. While Telstra have indicated that they will reroute and replace the cable despite the relatively fine weather we've experienced here recently no Telstra vans have been sighted in the vicinity.

      The modems and lines are continually being checked on a daily basis to make sure that any problems are identified in a reasonable time.

    • Members:

      There are currently 53 members of the region - down 3 since the last meeting despite 3 new members being added during this period. All of the members we lost were members whose regional access expired some time ago but, since they had failed to notify that they wished to resign their membership, they remained in our membership database until their APANA membership expired.

      Gavin Condon's surrendered permanent connection has been taken up by Andrew Glazebrook.

      Our member:modem ratio for the dialins still remains at less than 4:1.

    • Complaints:

      Numerous calls were received during the 'line crisis' and I would like to thank all members for their patience and understanding which has helped me to weather this difficult and frustrating period.

    • Expenditure:

      The only expenditure incurred during the previous 2 months are a few phone calls which I will claim reimbursement for at the next meeting.

    • Conclusion:

      Every member of the region is essential to our future. As has been shown in the past our continued survival depends on the goodwill and support from all members, not just those who volunteer to keep the system running. We are all very thankful and grateful for the skills and expertise of our present and past members who have volunteered to operate the network for us, but as Milton wrote in 'On His Blindness', "They also serve who only stand and wait"...for a good connection. :-)

      Carolyn Baird
      Hunter Regional Co-ordinator.

      Andrew proposed to accept the RC's report with the proviso that it be made compulsory that all future reports from the RC contain poetry quotes to liven them up. Seconded Ross. Peter and Marc voted in favour. Carolyn bowed to the majority decision.

  6. System Administrator's Report:

    • A welcome to our new admin team members, Andrew and Leon.
    • Update of the web pages complete except for some odd colour gremlin related to MS Explorer.
    • The month was pretty quiet apart from the Telstra saga relating to the line faults.
    • A major maintenance day soon (looks like being friday 13th - how's that for an omen?)

      Ross Slade
      Admin Team Leader.

      Ross proposed that a regional policy of recording all changes made to the system by any member of the admin team be adopted. These changes to be recorded in a /root/worklog file for and on all machines. Seconded: Carolyn. Accepted unanimously.

  7. Purchase of equipment from Andrew Glazebrook.

    Carolyn proposed that the Regional Committee accept Andrew's offer of a 32-port PCI card and 7 modems at the offered price of $800. This amount to be paid in cash and kind as follows: 1 year and 3 months regional access at the permanent connection rate, $12 to be paid to National for his APANA membership fees and $425 monetary exchange. Andrew further advised that payment was not required until such time as there were sufficient regional funds to make this payment without creating financial problems for the region. Seconded: Marc. Accepted unanimously.

  8. Testing & fate of surplus spare parts in stock.

    Carolyn sought advice on the construction of a testing board and approval to use regional equipment for its construction. She further asked approval to discard any equipment that failed testing. Approved: Ross. Seconded: Peter.

  9. Telstra & the TIO re damaged phone cable.

    Carolyn advised that she had heard nothing more since her message to the TIO's investigator in reply to his request for further information regarding APANA and his reply advising her that the complaint had been forwarded to the "Member Services Advisor who will determine whether or not the TIO is in a position to assist".

  10. Annual General Meeting of APANA

    Carolyn advised that the MC had set the Annual General Meeting for August 11th, 2001 in Sydney. The AGM will be jointly hosted by Sydney, Hunter and Wollongong Regions and all regional members are encouraged to attend.

    Ross suggested that if there were sufficient members interested in attending he would most likely be able to hire and drive a bus for us, so that we could all go together.

  11. Other Business

    No other business was tabled.

  12. The next meeting will be held on Sunday, May 20th at 2pm at the hub.

  13. Meeting declared closed at 3.35pm.


(finally completed by Carolyn on 4/4/01)